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Executive Assistant

The Academy 4 Executive Assistant provides high-level administrative support to the Executive Director with a specific emphasis on organization and communication. The Executive Assistant helps ensure the Executive Director’s time and priorities are well-managed, facilitates internal and external communication, and assists with scheduling, documentation, and logistics. This role plays a key part in maintaining efficiency and supporting the overall leadership of Academy 4.

    • Must embrace the mission of Academy 4 to connect churches to schools and their communities to mentor 4th graders in leadership.

    • Proven experience in an executive assistant or high-level administrative support role, preferably supporting senior leadership.

    • Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

    • Strong written and verbal communication skills, including the ability to draft professional emails, reports, and other correspondence.

    • Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) and comfort learning new software platforms or tools.

    • Professionalism and interpersonal skills to work effectively with staff board members, donors, and community partners.

    • Detail-oriented and proactive with the ability to anticipate needs, solve problems independently, and take initiative.

    • Manage the Executive Director’s calendar, including scheduling meetings, appointments, and travel arrangements.

    • Serve as the primary point of contact for internal and external communications on behalf of the Executive Director.

    • Prepare and edit correspondence, reports, meeting agendas, and presentation materials.

    • Coordinate and support board meetings, including preparing materials, and making all needed arrangements.

    • Support the planning and execution of leadership meetings, retreats, and special events.

    • Track and manage task lists, deadlines, and project timelines to help the Executive Director stay on schedule.

    • Assist with external communications, acknowledgments, and record-keeping as directed.

    • Monitor and respond to emails or requests on behalf of the Executive Director as appropriate.

    • Prepare and submit expense reports and manage reimbursement processes for the Executive Director.

    • Anticipate the Executive Director’s needs and proactively take steps to address them.

    • Provide general administrative support including printing, scanning, mailing, and note-taking.

  • Job Type:
    Full-time/ Exempt

    Salary:
    Competitive/commensurate with experience and other qualifications.

    Benefits:

    • 401(k)

    • Dental insurance

    • Health insurance

    • Paid time off

    • Vision insurance

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